JOB DESCRIPTION / ROLE
Position Purpose
The Admin & Facilities Associate will be experienced in handling a wide range of administrative support tasks. The job holder will be highly organized, flexible, and skilled at managing the administrative complexities within a global company.
Duties and Responsibilities
• Greet and assist new joiners, collaborate following company SOPPs and local regulations
• Coordinate and proactively support external accountant, auditor, company internal team and lawyer in filing and preparation of annual/monthly audits or reports.
• Provide timely, accurate and supporting documents to Support Services Team Leader and keep track of all financial transactions related to the office.
• Assist HR with candidate screening and onboarding Support the HR team by conducting preliminary candidate screenings, scheduling interviews, and aiding in the onboarding process for new hires.
• Ensure financial transactions are recorded, saved and shared with the UAE finance team on a weekly, bi-weekly and monthly basis.
• Manage office rents, renewals, maintenance, relocation, equipment and consumables.
• Ensure all entities legal requirements are covered with all local authorities
• Handle mail, deliveries, and couriers effectively.
• Maintain a tidy, organized, employee friendly office
• Implement cost saving strategy for office spending
• Oversee general office management tasks including answering and forwarding calls, managing stationary supplies, contacting suppliers for office needs, handling mail distribution, and ensuring the overall office environment is well-maintained.
• Monitor and manage office stores and materials efficiently.
• Assist company regional team and cross-functional teams with administrative tasks.
• Coordinate Axios staff requirements including but not limited to IT requirements, travel and other local legal requirements .
• Perform additional duties as required to support office operations.
• Execute any task request by Support services team leader
Relationships
• Reports to the Support Services Team Leader and collaborates with the Heads of Function, Leads and UAE finance team.
• Maintain ongoing and frequent communication with external accountant, auditor, and lawyer.
• Develop and maintain strong working relationships with all staff members.
Requirements:
Special Skills and Knowledge• Positive and proactive attitude with a strong commitment to the role.
• Ability to thrive in a fast-paced environment and prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Attention to detail with strong organizational abilities.
• Proficiency in Excel, PowerPoint, and the full MS Office Suite.
Competencies
• Teamwork and collaboration.
• Personal organization and time management.
• Commitment to quality and attention to detail.
• Application of job knowledge and continuous learning.
• Effective knowledge and information management skills.
Benefits of working with Axios include:
• Paying fair market value
• Annual performance-based bonus (based on role, levels, and contract)
• Premium Private health insurance
• Career progression aligned with a competency framework.
• Humanitarian Impact: Contribute to patient support programs that make a meaningful difference in patients' lives.
Educational Background and Experience
• At least 2 years of experience in a administrative role.
• Proficient in both spoken and written English & Arabic.
• Experience with data entry and management.
• Familiarity with Microsoft Office Packages.
• Hold bachelor’s degree in accounting, Law or Business administration
Job Circumstances
• The position is based in our Egypt office, and it does entail frequent travel to suppliers, external vendors, and governmental entities
ABOUT THE COMPANY
Created in 1997 as a result of the pioneering efforts of its founders in implementing one of the first antiretroviral (ARV) access programs in the world, Axios continues to break new ground in the design and implementation of one-of-a-kind sustainable market access solutions to drive access to healthcare across Africa, Asia, the Middle East, Latin America and Europe.
Axios works closely with drug manufacturers and healthcare companies to strengthen their presence in emerging markets, while ensuring that patient outcomes are met. This unique approach, which blends business and patient interests, is the bread and butter of Axios’ access philosophy and comprehensive services.
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