Section Manager Purchasing Expediting

Job purpose

Manage expediting processes to ensure timely and accurate delivery of materials, products, and services while coordinating with suppliers and internal teams to resolve issues and meet organizational goals.

Key accountability areas

• Lead and mentor the expediting team, ensuring alignment with organizational goals and performance standards.
• Set clear objectives and KPIs for the team.

• Oversee the expediting of purchase orders to ensure timely delivery of materials and services.
• Develop and implement strategies to address supply chain disruptions.

• Maintain strong relationships with suppliers, ensuring compliance with purchase order terms.
• Coordinate with internal stakeholders to resolve supplier-related challenges.

• Monitor progress payments or advance payments in accordance with PO terms.
• Ensure timely clearance and delivery of materials from ports to warehouses.

• Prepare and review status reports on purchase orders with the team and senior management.
• Highlight risks or changes to delivery schedules, providing actionable insights.

Role accountability

• Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them.
• Ability to take necessary and proper timely decisions.

• Deliver the required results in timely manner with required quality and cost.

• Must make a tangible difference to his area of operation and exceed business expectations.

• Able to transform the corporate goals into business plans.
• Able to plan, follow-up and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.

• Develop the organizational structure according to the current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

• Develop, coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.
• Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
• Promote the automated systems and using them fully, to spread its culture.

Quality is considered as alfanar’s prime competitive advantage; as such, managers are expected to act accordingly.

Adapt to new and alternative techniques, technologies, management structures, and business models.

Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic qualification

Bachelor degree in Business Administration or any relevant field

Work experience

6 to 10 years

Technical / functional competencies

• Purchasing agreements
• Purchasing applications and tools
• Purchasing benchmarking
• Purchasing planning
• Purchasing procedures
• Purchasing reporting