JOB DESCRIPTION / ROLE
This role will work closely with the senior leadership to facilitate efficient management and organization of project-related documentation. Your role as the Senior Document Controller would include providing timely, accurate and efficient preparation and management of documents, along with coordination with internal and external stakeholders ensuring on-time and efficient delivery of projects.
• Responsible for the timely, accurate and efficient preparation and management of project documents, helping the project to stay on track. The selected individual is expected to:
• Primary responsibilities include capture/create, manage & control, deliver & distribute, preserve/retrieve and Store/archive of Programme/Project documents and communications as process/procedure.
• Ensure no stakeholders are deviating document control process / procedures
• Follow-up with project team and with department team for the timely action on the project documents/communications.
• Ensure all aspects of documentation are effectively controlled, captured via Aconex and transmitted as required.
• Ensure the quality of documents (QA check); including its format, metadata, consistency, revision status, etc.
• Maintain the confidentiality of documents and communications.
• Responsible for processing of Corporate and Projects related Documents via Aconex and DocuSign
• Responsible for processing Contract Request, Work Confirmation for payments, Variation Request, etc,. Oracle systems and monitoring the Payments of Consultants, Contractors, Suppliers, etc
• Distribution/circulation of document as per the approved communication matrix via EDMS/PMIS system
• Organize and record the project documentation soft/hard copies as per organization standard
• Manage all documents within the Project Management (PM) tools, including documents, mails, workflows
• Maintain accurate version control of project documents to prevent errors and discrepancies
• Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe
• Responsible for control, track, and issue of complete project documentation
Requirements:
• Required Bachelor’s degree (or equivalent) from a reputable University• Professional work experience of 5+ years Document Control experience in the Middle East region
• Demonstrable track record in the delivery of large multi-functional projects
• Good working knowledge in ACONEX Document Management System, including workflows and min. 4 yrs of experience
• Excellent knowledge of MS Office (Advanced Excel, PowerPoint, and Word), and software knowledge of Share-point, Oracle EBS, I-procurement
• Working knowledge in Oracle Suite is an added advantage
• In-depth knowledge of document control systems and procedures
• Understanding of industry regulations and compliance requirements relevant to real estate projects
• Knowledge of quality control processes to ensure the accuracy and completeness of project documents
ABOUT THE COMPANY
Service
Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs.
Knowledge
Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term.
Care
At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.
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